• Department: Finance/Administration
• Reports to: COO/CEO
• Full-time with benefits including Health, Dental, Vision, Life Insurance, Pension, Vacation, Sick, Holiday, and Personal Time
• Pay Scale: $21.00-$25.00/hour compensation based on experience and qualifications
• Non-Union Position

We are seeking a detail-oriented and reliable Payroll and HR Coordinator to join our team. In this dual-focused role, you will be responsible for assisting with the accurate and timely processing of company payroll while also providing vital administrative support to the Human Resources department. You will manage time tracking, calculate wages, handle employee onboarding, and maintain compliant personnel files. The ideal candidate possesses excellent mathematical skills, outstanding organizational abilities, and a high level of discretion when handling confidential information.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED

• Minimum High School Diploma or equivalent; an Associate’s degree in Human Resources, Accounting, or Business Administration is a plus.
• Responsible for collection and accuracy of all employee timesheets, time off and compensation documentation.
• 1-3 years of clerical experience in payroll, human resources, or a blended administrative role.
• Proficiency with Microsoft Excel is required.
• Familiarity with integrated payroll/HR software is a plus.
• Exceptional attention to detail and high data entry accuracy is required.
• Requires a welcoming and professional demeanor to assist new hires during onboarding.
• High level of integrity and ability to maintain strict confidentiality regarding employee personal and financial data.
• Strong organizational and time-management skills to balance payroll deadlines with HR tasks.
• Must be up to date on all immunizations and vaccinations.
• Must have a valid government-issued photo ID.
• Ability to be mobile without any limitations or restrictions.
• Basic Life Support (BLS) certification (or ability to obtain).

ILLUSTRATIVE EXAMPLE OF WORK

• Payroll Processing
  • Collect, verify, and enter time-tracking data and hours worked. Calculate gross wages, overtime, and deductions.
• HR & Onboarding Support
  • Assist the HR team with the onboarding process for new hires. This includes preparing onboarding packets, coordinating orientation schedules, and helping new employees complete required paperwork.
• Employee Record Maintenance
  • Set up new hire profiles in the payroll system. Update employee records for promotions, terminations, salary adjustments, and direct deposit changes.
• Inquiry Resolution
  • Act as a primary point of contact for employee questions regarding paychecks, benefits enrollment, company policies, and tax forms.
• Compliance & Documentation
  • Ensure compliance with federal, state, and local wage, hour, and labor laws. Maintain accurate, confidential, and up-to-date physical and digital personnel files (including I-9 verification).
• Reporting & Audits
  • Prepare routine payroll and HR metrics reports for management. Assist with internal and external audits.
• Performs other duties as required or assigned.